Victorian Festival Professional Directory

Experienced Event and Site Manager specialising in event/festival compliance, permitting and infrastructure/production procurement.

Architects of Entertainment (AoE) is an event production agency, delivering festival brands and artists to audiences, event plans and operations to internal stakeholders and unique, safe and accessible spaces to patrons.

For 25 years AoE founders Haydn Johnston and Nathaniel Holmes have lived and breathed live music, touring, production and events.

In 2015 they decided to consolidate their combined experience, IP and client base to form a company.

Five years later and now with over 200 shows delivered under the AoE banner, AoE are a team of five full-time staff, 200 contractors and more than 1,000 suppliers, all working in concert to deliver in excess of 30 show days a year.

Operating domestically and internationally, AoE has the capacity to manage, staff and deliver multiple festival departments simultaneously, delivering shows to spec and on-budget, no matter how tight the deadline.

Selected experience:

– Splendour In The Grass / Production Management
– Triple J’s One Night Stand / Production Management
– St Jerome’s Laneway Festival / Production Management
– Lost Paradise / Event Management, Site Management, Production Management, Event and Set Design
– Fairgrounds Festival / Event Management, Site Management, Production Management, Event and Set Design

BKA Events specialise in delivering engaging live events. While this is what we are best known for, we are passionate about delivering services that are flexible, innovative and customer centric. As such we are pleased to include virtual and hybrid events in our service offering.

Managing the total event experience, our team are hand picked for your event to deliver a tailored, seamless and interconnected experience for both in-person and virtual attendees.

We service various clients from a range of industries.

www.bkaevents.com.au

Provide performers (bands – both covers and originals -, MC’s DJ’s, instrumentalists, dancers, roving entertainment) for festival entertainment.

Provided all performers, AV, staging & production for the Melbourne Italian Festa (20,000 – 30,000 people) in 2019 and 2021, provide entertainment for consulate festivals, chamber of commerce and bike festivals.

Manage a number of cover and original artists. Liaise with festival organisers to search for and book appropriate performers, manage media coverage, VIP area, engage professional photographers and videographers to capture the event and help manage social media promotion.

Event suppliers and contractors typically perform the highest-risk works onsite and regulators have high expectations of those engaging contractors; those must take responsibility for confirming and documenting that they have appropriate safe systems of work, valid licenses/permits and suitable insurance coverage.

Released in 2019, Contractor-HQ offers EventManage which is an expansive, event contractor management module which can be used as a simple-to-use compliance framework to prequalify contractors engaged to perform works at events.

It highlights compliance gaps and automates the process of following up event suppliers and staff to upload documentation in relation to the services they’ll be performing. The Contractor-HQ team are experts in regulatory compliance and have created a platform that automatically maps service providers to ascertain what type of licences and certificates must be obtained from the event contractor to ensure their qualifications can be easily verified.

Councils can utilise this tool to manage (a) internally run events or (b) provide it as a framework for those from the community to ensure that regulatory compliance can be easily maintained. ContractorManage has been designed to facilitate this process (through automation) to let councils manage the process “by exception” and save hours of human resources if they’re involved in the process of collecting and maintaining the records on an ongoing basis.

EventManage has been designed to simplify the process of collecting required documentation from suppliers, while also helps administrators quickly identify which gaps need to be filled.

Strathbogie Shire Council – Case Study

EventManage digitised the process for the events team to capture new event applications and streamlined the communication lines between the applicant and those involved from other departments. They’d previously relied on manual processes to collate the information from members of the general population and present it to other internal stakeholders. EventManage helped replace Excel spreadsheets, plus multitudes of emails and phone calls to external organisers to capture the required information in the required format.

Event Kit are an Event Management company who are expert event makers and love to share their event expertise, industry secrets and best event planning shortcuts with you.

Expertise:

– Event Strategy Consulting
– Event Planner Toolkits
– Event Management

First In Last Out (FILO) deliver management services for cultural and corporate events, festivals and the performing arts, with a focus on Production + Operations Management and Risk + Safety.

Led by Emily O’Brien, together with a bunch of production legends, FILO collaborates with a wide range of independent and freelance production personnel and with other production and technical services organisations.

FILO expands and contracts, allowing the company to engage the most appropriate collaborators for each unique project.

For FILO, Emily O’Brien has delivered the following projects:

– Risk and Safety Lead, Senior Production Management (MONA FOMA 2016-2021)
– Risk and Safety Consultant (ACMI, 2021)
– Risk and Safety Lead, Production Coordination (City of Melbourne – Creative Laneways, 2021)
– Risk and Safety Lead, Production + Operations Manager for Meat Market/Weelam (YIRRAMBOI, 2021)
– Risk and Safety Consultant, Operations Manager (Can’t Do Tomorrow, 2020)

Event/Site Management services.

Selected past festivals:
– Big Day Out
– Future Music
– Parklife
– Listen Out
– Groovin The Moo
– Laneway Festival
– Spilt Milk
– Electric Garden

Experienced senior festival professional.

Selected past experience:
– Secret Garden Festival / Artist Liaison Manager + General Manager
– Falls Festival / Sponsor build (worked for an agency)
– Big Day Out / Commercial Rights Manager
– Ponderosa Stomp / Festival Manager
– SXSW / Stage Manager

JT, as he’s known to many in the industry, has spent 15 years working in events, hospitality and brand management.

He managed events at various Brisbane venues, before entering the world of corporate events at Metcash IGA, where he ran major conferences and trade shows throughout South East Asia.

Since 2006, JT has also managed various volunteer deployments before moving more into Site and Event Management in 2016.

He has held various senior roles at Beyond the Valley, Factory Summer Festival, Royal Melbourne Show and the University of Melbourne Open Day.

Jelleff & Co. has 30+ years of global experience in Live Touring and Events, working with many of the world’s leading artists, bands, concert promoters and event producers.

Jelleff & Co. provide production management, tour management, event producing, project planning & logistical services to the Live Entertainment industry, working closely with artists, managers, promoters, producers, agents, venues, suppliers and crews; while looking after all things touring, production and event management.

Their services include:

– Planning
– Budgeting
– Procurement
– Team sourcing
– Project accounts
– Risk assessment
– Immigration
– Travel and logistics

They can be part of a project from inception through to fulfilment, or drop in and out as and when their specific services are required.

They also have the expertise to manage a project or tour from start to finish, if a client prefers to be hands off.

These days their tours and projects are often Australia and New Zealand based, however over the years their continued experience working globally, particularly in the UK and Europe, has seen them develop an extensive network of skilled touring and event contractors and suppliers worldwide.

From theatres to stadiums…and everything in between!

Offering Licencee & Catering Management
On-site Trading and Financial Management services.

Experienced Project, Event, Production and Site Manager

Accredited Safety Officer, COVID-Safe planning and management, OH&S and site induction design.

Selected past festivals include:

– Dark Mofo
– Melbourne Festival
– Beyond the Valley
– Laneway Festival
– Boogie Festivals
Plus many more large and small festivals

Modus Operandi Australia is a full service agency specialising in the arts, entertainment and hospitality industries.

We are scalable and dynamic in our approach and can offer services ranging from the oversight of a single functional area through to the complete planning, management and execution of your event from start to finish.

We can do anything or everything and have the capability to manage multiple festival departments concurrently, without compromise to the quality of our output.

We’re flexible in our approach and will work with you to strategise and execute a winning plan which ensures your goals are met and your patrons walk away with memorable experiences they’ll be talking about for eons.

Patron enjoyment is our priority over all else, the smiles are what made us join the circus.

we’re black and white // without the bull$#it.
Modus Operandi Australia – Part of the Modus Australia Group.

OnePlan helps festivals with the planning of fencing, barriers, crowd control, parking, toilets, water points, tents, staging, staffing and so much more.

They work with all types of festivals from small local community events up to major festivals including Glastonbury.

Melbourne based, Director James Cook started his careers with Big Day Out and has since been involved in major events and festivals the world over.

As well as professional event planning and management services, Oregional offers a collective of independent and self-driven marketing, creative and strategy specialists across all disciplines.

Everyone in the collective is obsessed with big picture thinking, and gets a buzz developing ideas and producing results. Their services fall into three categories – marketing, creative and events.

Sona Productions is an events, booking, touring and artist development agency. They work alongside local and international musicians, festivals, venues and government departments to carve out the new, inclusive face our communities through music and arts, ensuring that they build social cohesion through diversity and unity.

Selected past experience:

– Womadelaide / Tour Manager
– St Kilda Festival / Booking
– White Night / Booking
– National Multicultural Festival / Tour Manager